Regular Board Meeting South Pasadena USD December 13, 2016 6:30PM South Pasadena Unified School District
1020 El Centro Street
South Pasadena, CA 91030
Closed Session 5:30 p.m. Open Session 6:30 p.m.
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As required by Education Code 35143, Board officers are to be elected annual at the first meeting in December. The Board will nominate and elect the Board President for the period of December 13, 2016, to the first meeting in December 2017.
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As required by Education Code 35143, Board officers are to be elected annual at the first meeting in December. The Board will nominate and elect the Board Clerk for the period of December 13, 2016, to the first meeting in December 2017.
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Appointment of Superintendent Geoff Yantz to serve as Secretary to the Board of Education from December 13, 2016, to the first meeting in December 2017.
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Dr. Geoff Yantz, Superintendent, recommends recertification and adoption of all current Board policies and procedures established for the District.
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Dr. Geoff Yantz, Superintendent, recommends that the Board of Education approve the Certificate of Signatures designating the authorized district personnel - Board President; Clerk of the Board; Superintendent Geoff Yantz; Assistant Superintendent David Lubs; Assistant Superintendent Christiane Gervais; Assistant Superintendent Karen Reed, and Fiscal Director Dana Smith - with their delegated responsibilities. This is in accordance with provisions of Education Code Sections 42632, 42633, and 44843.
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Dr. Geoff Yantz, Superintendent, recommends that the Board of Education select two (2) representative to serve as liaisons to the City of South Pasadena.
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The City has requested that the Governing Board select two representatives to serve as liaisons to the City.
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Dr. Geoff Yantz, Superintendent, recommends that the Board of Education select a liaison to the City Youth Commission.
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The City of South Pasadena has requested that the Board of Education select a liaison to the City Youth Commission.
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Dr. Geoff Yantz, Superintendent, recommends that the Board of Education select two liaisons between the District and the Coalition.
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The District is of the member districts to the Five-Star Coalition. Each member districts selects two Board members to attend monthly meetings along with the Superintendent of Schools.
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Dr. Geoff Yantz, Superintendent recommends that the Board of Education select a representative to the Los Angeles County Committee on School District Organization.
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The Los Angeles County Office of Education has requested that the District Governing Board select a representative to elect members to the Los Angeles County Committee on School District Organization.
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Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education ratify the commercial warrants issued from October 25, 2016 through November 28, 2016. These warrants total $1,342,585.56.
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Commercial Warrants thru 112816
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Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education ratify the purchase orders issued between October 29, 2016 through November 22, 2016 totaling $682,014.90. |
PO Report - December 13, 2016
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Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education approve the removal of one inoperable vehicle from the District maintenance fleet inventory.
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The District has been replacing various inoperable maintenance vehicles with newer vans. The replaced, inoperable vehicles have been stored in the Maintenance Department yard pending removal from our inventory. The vehicle currently being removed from inventory has no salable value. It will be removed for scrap purposes.
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Removal of Non-Operable Vehicle Memo
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Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education approve the contract with Vavrinek, Trine, Day & Co., LLP for the period of January 1, 2017 through December 31, 2017.
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VTD has worked with the District for many years. Over this time, they have provided the fiscal department with financial consulting assistance with reports filed with the California Department of Education and the Los Angeles County Office of Education. |
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VTD 2017 Proposal
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Dave Lubs, Assistant Superintendent of Business Services, recommends approval to dispose of technology related items on the attached itemized list. The items do now warrant repair due to their depreciated value and the cost to repair. Hard drives have been removed for security reasons. |
Deleted Assets Report_121316 Removal of E-Waste Memo
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Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education approve the Consultant Report dated December 13, 2016.
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Consultant Report_121316
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Karen Reed, Assistant Superintendent, Human Resources, recommends that the Board of Education approve the Personnel Report dated December 13, 2016.
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12-13-2016 Personnel Report
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Karen Reed, Assistant Superintendent, Human Resources, recommends that the Board of Education approve the Conference Report dated December 13, 2016.
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12-13-2016 Conference Report
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Karen Reed, Assistant Superintendent, Human Resources, recommends that the Board of Education approve the renewal agreement with SofterWare’s EZ-Care 2 Childcare Management Software to support the operations of the Extended Day Program. The renewal extends from January 3, 2017 through January 2, 2018 at a cost to the District of $3,648.00.
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EZ Care Invoice Memorandum EZ Care Contract
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Christiane Gervais, Assistant Superintendent, Instructional Services, recommends that the Board of Education approve membership in Computer-Using Educators, Inc. (CUE) for SPMS teacher, Eric Hilger, for the 2016-2017 school year.
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With membership, SPUSD staff are eligible for a discounted registration at CUE conferences, thus saving the district money on the cost of the conference registration. The annual membership cost is $40.00, and will be paid from District Title II funds.
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CUE Membership and National Conference Fee Savings Eric Hilger CUE Registration and Membership
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Christiane Gervais, Assistant Superintendent of Instructional Services, recommends that the Board of Education approve the participation of fifty-six South Pasadena High School Virtual Business students in the 13th Annual Bay Area International Virtual Enterprise Trade Fair March 26-27, 2017, in Oakland, California.
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Four South Pasadena High School staff members will chaperone: Cathy Mason, Sandra Matson-Fennell, Mike Hogan and Garrett Shorr. Transportation will be by bus, and accommodations will be at the Waterfront Hotel. Students will be responsible for all missed work.
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SPHS Overnight Trip for Virtual Business Oakland Bay Area Trade Fair Form 2 and Addendum
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Dr. Dennis Lefevre, Executive Director of Student Support Services, recommends that the Board of Education approve mileage reimbursement to the parents of a special education elementary school student who attends a non-public school in Pasadena. The total payment for mileage reimbursement for daily round-trip costs for the 2016-2017 school year will not exceed a total of $1,352.
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Dr. Dennis Lefevre, Executive Director of Student Support Services, recommends that the Board of Education approve placement for an elementary school student to attend The Institute for the Redesign of Learning- Almansor, a non-public school in South Pasadena, for the 2016-2017 school year. The cost of tuition is $21,481 and will be paid from Resource Code 65000.0.
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Dr. Dennis Lefevre, Executive Director of Student Support Services, recommends that the Board of Education approve continued placement for a middle school student and a high school student to attend The Institute for the Redesign of Learning- Westmoreland, a non-public school in Pasadena, for the 2016-2017 school year. The total cost of tuition for both students is $77,576 and will be paid from Resource Code 65000.0.
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Dr. Geoff Yantz, Superintendent, recommends that the Board of Education approve an amendment to the District Strategic Plan to add "Inclusiveness" to the Core Values.
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Board discussion led to consensus that inclusiveness is a core value that should be included in the District Strategic Plan.
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District Strategic Plan Approved September 2, 2014 with Inclusiveness
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Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education approve, adopt, and declare a "positive" certification for the District's 16-17 First Interim Report.
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The First Interim Report is due to the Los Angeles County Office of Education by December 15th of each year. EC Section 42130 requires that each district Superintendent review the Interim Report in accordance with state-adopted Criteria and Standards. As provided in EC Section 33127, the Criteria and Standards are to be used by districts in the development of annual budgets and the management of subsequent expenditures from the budgets, as well as for the monitoring of the district's fiscal stability. The certification shall be classified as "positive," "qualified," or "negative," defined as follows: *Positive: A school district that, based on current projections, will meet its financial obligations for the current fiscal year and two subsequent fiscal years. * Qualified: A school district that, based on current projections, may not meet its financial obligations for the current fiscal year or subsequent two fiscal years. * Negative: A school district that, based on current projections, will be unable to meet its financial obligations for the current fiscal year or subsequent fiscal year. Considering information outlined above, District staff recommends that the Board adopt a positive certification for the current financial statements. This certification reflects the fact that the District is projected to meet its financial obligations for the current fiscal year and two subsequent fiscal years. The report was built using guidelines provided by the Los Angeles County Office of Education (LACOE).
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2016-17 First Interim Assumptions 2016-17 First Interim Budget
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Dave Lubs, Assistant Superintendent of Business Services recommends approval of the Annual and Five-Year Reportable Fees Report for usage of developer fees.
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The attached Annual and five year report, in compliance with both Code Sections 66001 and 66006, verifies that the amount of developer fees collected and the expenditure of said fees are made known to the public and are in accordance to said government codes. |
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2015-16 Annual & Five Year Report Memo 2015-16 Reportable Fees Report
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Published: December 9, 2016, 2:52 PM
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