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Regular Board Meeting
South Pasadena USD
December 13, 2016 6:30PM
South Pasadena Unified School District 1020 El Centro Street South Pasadena, CA 91030 Closed Session 5:30 p.m. Open Session 6:30 p.m.

I. Opening
I.1. Call to OrderWas edited within 0 hours of the Meeting
I.2. Roll Call
I.3. Opportunity for Public Comment on Closed Session Items
II. Adjourn to Closed Session
II.1. DISCIPLINE/DISMISSAL/RELEASE pursuant to Government Code 54957.
II.2. Conference with Labor Negotiator pursuant to Government Code Section 54957.6 Conference with District Negotiator Karen Reed, Assistant Superintendent, Human Resources, regarding negotiations with Teachers' Association of South Pasadena (TASP).
II.3. Conference with Labor Negotiator pursuant to Government Code Section 54957.6 Conference with District Negotiator Karen Reed, Assistant Superintendent, Human Resources, regarding negotiations with California School Employees' Association (CSEA).
II.4. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) & (d)(1) PENDING LITIGATION : One (1) Item In accordance with Government Code Section 54956.9(a), the Board of Education may discuss Pending Litigation with its legal counsel in closed session. Pending Litigation pursuant to Government Code Sections 54956.9(d)(1) exists in the matter of Legacy Partners Residential LLC v. South Pasadena Unified School District, Los Angeles Superior Court Case No. EC066009.
III. Reconvene to Open Session/Report from Closed Session
III.1. Pledge of Allegiance
III.2. Student Board Members Reflection on Vision/Mission Statement
III.3. Ordering and Approval of Agenda
IV. ANNUAL REORGANIZATION & ELECTION OF OFFICERS
IV.1. Recognition of Outgoing Board President, Ms. Julie Giulioni
IV.2. Election of Board President for the Term 2016-2017 Was edited within 0 hours of the Meeting
Recommended Motion:





Rationale:
As required by Education Code 35143, Board officers are to be elected annual at the first meeting in December. The Board will nominate and elect the Board President for the period of December 13, 2016, to the first meeting in December 2017.


 
IV.3. Election of Board Clerk for the Term 2016-2017Was edited within 0 hours of the Meeting
Recommended Motion:





Rationale:
As required by Education Code 35143, Board officers are to be elected annual at the first meeting in December. The Board will nominate and elect the Board Clerk for the period of December 13, 2016, to the first meeting in December 2017.




 
IV.4. Appointment of Superintendent as Secretary to the BoardWas edited within 0 hours of the Meeting
Recommended Motion:
Appointment of Superintendent Geoff Yantz to serve as Secretary to the Board of Education from December 13, 2016, to the first meeting in December 2017.


IV.5. Adoption of All Previous Board Policies and Procedures
Recommended Motion:
Dr. Geoff Yantz, Superintendent, recommends recertification and adoption of all current Board policies and procedures established for the District.

IV.6. Approval of the Certification of Signatures Form
Recommended Motion:
Dr. Geoff Yantz, Superintendent, recommends that the Board of Education approve the Certificate of Signatures designating the authorized district personnel - Board President; Clerk of the Board; Superintendent Geoff Yantz; Assistant Superintendent David Lubs; Assistant Superintendent Christiane Gervais; Assistant Superintendent Karen Reed, and Fiscal Director Dana Smith - with their delegated responsibilities. This is in accordance with provisions of Education Code Sections 42632, 42633, and 44843.



IV.7. Election of Board Liaisons to the City of South Pasadena
Recommended Motion:
Dr. Geoff Yantz, Superintendent, recommends that the Board of Education select two (2) representative to serve as liaisons to the City of South Pasadena.
Rationale:
The City has requested that the Governing Board select two representatives to serve as liaisons to the City.
 
IV.8. Election of Board Liaison to the City Youth Commission
Recommended Motion:
Dr. Geoff Yantz, Superintendent, recommends that the Board of Education select a liaison to the City Youth Commission.
Rationale:
The City of South Pasadena has requested that the Board of Education select a liaison to the City Youth Commission.

 
IV.9. Election of Board Liaisons to the Five-Star Education Coalition
Recommended Motion:
Dr. Geoff Yantz, Superintendent, recommends that the Board of Education select two liaisons between the District and the Coalition.

Rationale:
The District is of the member districts to the Five-Star Coalition. Each member districts selects two Board members to attend monthly meetings along with the Superintendent of Schools.
 
IV.10. Election of Representative to the Los Angeles County Committee on School District Organization
Recommended Motion:
Dr. Geoff Yantz, Superintendent recommends that the Board of Education select a representative to the Los Angeles County Committee on School District Organization.

Rationale:
The Los Angeles County Office of Education has requested that the District Governing Board select a representative to elect members to the Los Angeles County Committee on School District Organization.
 
V. Communication
V.1. PRESENTATION: Recognition of Measure SP Co-Chairs and Superintendent
V.2. PRESENTATION: Government Awareness Project by South Pasadena High School Future Business Leaders of America (FBLA) Students, Jae Jin Lee, Kate Ba, and Madeleine Wong
V.3. Visitor Comments
V.4. Correspondence
V.5. Designated Reports from Represented Organizations
V.5.a. Teachers' Association of South Pasadena (TASP)
V.5.b. California School Employees' Association (CSEA)
V.5.c. Parent Teacher Association (PTA)
V.5.d. South Pasadena Educational Foundation (SPEF)
V.6. Board Reports
V.7. Superintendent's Report
V.8. Instruction/Student Achievement Update
V.9. Human Resources Update
V.10. Business Services Update
VI. Reports/Discussions/Informational Items
VI.1. School Construction Delivery Methodology and Construction Services Agreement - YANTZ
VII. Consent Agenda Items
VII.1. Approval of Board Meeting Minutes - YANTZ
Recommended Motion:
Dr. Geoff Yantz, Superintendent, recommends that the Board of Education approve the minutes from the November 8, 2016 Board meeting, as presented.

Attachments:
November 8, 2016 Board Meeting Minutes
VII.2. Approval of ASB Financial Reports - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education approve the income, expense and the balance sheet statements for the South Pasadena Middle School and South Pasadena High School Associated Student Body (ASB) organizations, as presented in the attachments.


Attachments:
SPHS Financials Ending 093016
SPHS Financials Ending 103116
SPMS Financials Ending 103116
VII.3. Ratification of Commercial Warrants - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education ratify the commercial warrants issued from October 25, 2016 through November 28, 2016.  These warrants total $1,342,585.56.


Attachments:
Commercial Warrants thru 112816
VII.4. Ratification of Purchase Orders - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education ratify the purchase orders issued between October 29, 2016 through November 22, 2016 totaling $682,014.90.

Attachments:
PO Report - December 13, 2016
VII.5. Approval to Remove Non-Operable Vehicle from District Inventory - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education approve the removal of one inoperable vehicle from the District maintenance fleet inventory.



Rationale:

The District has been replacing various inoperable maintenance vehicles with newer vans.  The replaced, inoperable vehicles have been stored in the Maintenance Department yard pending removal from our inventory.  The vehicle currently being removed from inventory has no salable value.  It will be removed for scrap purposes.



 
Attachments:
Removal of Non-Operable Vehicle Memo
VII.6. Approval of Contract with Vavrinek, Trine, Day & Co. (VTD) - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education approve the contract with Vavrinek, Trine, Day & Co., LLP for the period of January 1, 2017 through December 31, 2017.


Rationale:

VTD has worked with the District for many years.  Over this time, they have provided the fiscal department with financial consulting assistance with reports filed with the California Department of Education and the Los Angeles County Office of Education.

 
Attachments:
VTD 2017 Proposal
VII.7. Approval to Remove Outdated Non-Operable Electronic "E-Waste" from District Inventory - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services, recommends approval to dispose of technology related items on the attached itemized list.  The items do now warrant repair due to their depreciated value and the cost to repair.  Hard drives have been removed for security reasons.

Attachments:
Deleted Assets Report_121316
Removal of E-Waste Memo
VII.8. Approval of Consultant Report dated December 13, 2016 - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education approve the Consultant Report dated December 13, 2016.


Attachments:
Consultant Report_121316
VII.9. Approval of Personnel Report dated December 13, 2016 - REED
Recommended Motion:
Karen Reed, Assistant Superintendent, Human Resources, recommends that the Board of Education approve the Personnel Report dated December 13, 2016. 
Attachments:
12-13-2016 Personnel Report
VII.10. Approval of Conference Report dated December 13, 2016 - REED
Recommended Motion:
Karen Reed, Assistant Superintendent, Human Resources, recommends that the Board of Education approve the Conference Report dated December 13, 2016.
Attachments:
12-13-2016 Conference Report
VII.11. Approval of Student Teaching Agreement between South Pasadena Unified School District and Western Governors University - REED
Recommended Motion:

Karen Reed, Assistant Superintendent, Human Resources, recommends that the Board of Education approve the Student Teaching Agreement, extending December 13, 2016 to December 12, 2021, between the District and Western Governors University.


Attachments:
Memorandum Western Govs Univ Teaching Agreement
Western Governors Student Teaching Agreement
VII.12. Approval of Renewal of SofterWare EZ-Care2 Childcare Management Software - REED
Recommended Motion:

Karen Reed, Assistant Superintendent, Human Resources, recommends that the Board of Education approve the renewal agreement with SofterWare’s EZ-Care 2 Childcare Management Software to support the operations of the Extended Day Program. The renewal extends from January 3, 2017 through January 2, 2018 at a cost to the District of $3,648.00.

 


Attachments:
EZ Care Invoice
Memorandum EZ Care Contract
VII.13. Approval of Lexia Reading Core5 Three-Year Subscription - GERVAIS
Recommended Motion:
Christiane Gervais, Assistant Superintendent, Instructional Services, recommends that the Board of Education approve the Lexia Reading Core5 Three Year Subscription.
Attachments:
Lexia Reading Core5 Backup Memo
Lexia Reading Core5 Quote
VII.14. Approval of Membership in Computer-Using Educators, Inc. (CUE) for SPMS Teacher Eric Hilger for 2016-2017 - GERVAIS
Recommended Motion:
Christiane Gervais, Assistant Superintendent, Instructional Services, recommends that the Board of Education approve membership in Computer-Using Educators, Inc. (CUE) for SPMS teacher, Eric Hilger, for the 2016-2017 school year.
Rationale:

With membership, SPUSD staff are eligible for a discounted registration at CUE conferences, thus saving the district money on the cost of the conference registration. The annual membership cost is $40.00, and will be paid from District Title II funds.



 
Attachments:
CUE Membership and National Conference Fee Savings
Eric Hilger CUE Registration and Membership
VII.15. Approval of Internship Memorandums of Understanding (MOUs) with reDiscover Center, Rotary Club of South Pasadena and Swantner Group - GERVAIS
Recommended Motion:
Christiane Gervais, Assistant Superintendent, Instructional Services, recommends that the Board of Education approve the Memorandums of Understandings (MOUs) with reDiscover Center, Rotary Club of South Pasadena and Swantner Group.
Attachments:
Internship MOUs Backup Memo
MOU ReDiscover Center
MOU Rotary Club of South Pasadena
MOU Swantner Group
VII.16. Approval of Overnight Trip for South Pasadena High School Virtual Business Students to attend 13th Annual Bay Area International Virtual Enterprise Trade Fair in Oakland, California March 26-27, 2017 - GERVAIS
Recommended Motion:
Christiane Gervais, Assistant Superintendent of Instructional Services, recommends that the Board of Education approve the participation of fifty-six South Pasadena High School Virtual Business students in the 13th Annual Bay Area International Virtual Enterprise Trade Fair March 26-27, 2017, in Oakland, California. 
Rationale:
Four South Pasadena High School staff members will chaperone: Cathy Mason, Sandra Matson-Fennell, Mike Hogan and Garrett Shorr. Transportation will be by bus, and accommodations will be at the Waterfront Hotel. Students will be responsible for all missed work.
 
Attachments:
SPHS Overnight Trip for Virtual Business Oakland Bay Area Trade Fair Form 2 and Addendum
VII.17. Approval of Parent Mileage Reimbursement – LEFEVRE
Recommended Motion:

Dr. Dennis Lefevre, Executive Director of Student Support Services, recommends that the Board of Education approve mileage reimbursement to the parents of a special education elementary school student who attends a non-public school in Pasadena. The total payment for mileage reimbursement for daily round-trip costs for the 2016-2017 school year will not exceed a total of $1,352.


VII.18. Approval of Non-Public School Placement - LEFEVRE
Recommended Motion:

Dr. Dennis Lefevre, Executive Director of Student Support Services, recommends that the Board of Education approve placement for an elementary school student to attend The Institute for the Redesign of Learning- Almansor, a non-public school in South Pasadena, for the 2016-2017 school year. The cost of tuition is $21,481 and will be paid from Resource Code 65000.0.


VII.19. Approval of Non-Public School Placements - LEFEVRE
Recommended Motion:

Dr. Dennis Lefevre, Executive Director of Student Support Services, recommends that the Board of Education approve continued placement for a middle school student and a high school student to attend The Institute for the Redesign of Learning- Westmoreland, a non-public school in Pasadena, for the 2016-2017 school year. The total cost of tuition for both students is $77,576 and will be paid from Resource Code 65000.0.



VIII. Action Items
VIII.1. Approval of Resolution 2016-2017-15: Resolution Certifying to the Board of Supervisors of Los Angeles County All Proceedings in the November 8, 2016 General Obligation Bond Election for Measure SP - YANTZ
Recommended Motion:
Dr. Geoff Yantz, Superintendent, recommends that the Board of Education approve Resolution No. 2016-2017-15, Resolution Certifying to the Board of Supervisors of Los Angeles County All Proceedings in the November 8, 2016 General Obligation Bond Election for Measure SP, as presented.



Attachments:
Resolution 2016-2017-15 Resolution Certifying Election for South Pasadena
VIII.2. Approval of Resolution 2016-2017-16 - Resolution Approving Disclosure Procedures - YANTZ
Recommended Motion:
Dr. Geoff Yantz, Superintendent, recommends that the Board of Education approve Resolution 2016-2017-16 - Resolution Approving Disclosure Procedures.
Attachments:
Resolution 2016-2017-16 - Resolution Approving Disclosure Procedures
VIII.3. Nomination of Board Member Dr. Suzie Abajian to Serve as a Delegate in the California School Boards Association (CSBA) Delegate Assembly - YANTZ
Recommended Motion:
Dr. Geoff Yantz, Superintendent, recommends that the Board of Education approve the nomination of Dr. Suzie Abajian to serve as a Delegate in the California School Boards Association Delegate Assembly, representing Sub-region 23-A.


Attachments:
Board Memo - CSBA Delegate Assembly Nomination for Dr. Suzie Abajian
VIII.4. Approval of Resolution No. 2016-2017-10: A Resolution for Consolidation of Future Governing Board Member Election with the Statewide General Election, Pursuant to Elections Code Section 1302(b) - YANTZ
Recommended Motion:
Dr. Geoff Yantz, Superintendent, recommends approval of Resolution No. 2016-2017-10, For Consolidation of Future Governing Board Member Elections with the Statewide General Election, Pursuant to Elections Code Section 1302(b).


Attachments:
Board Memo - Resolution 2016-2017-10 Resolution for Consolidation of Board Elections
Resolution 2016-2017-10 for Consolidation of Board Elections
VIII.5. Approval of Resolution No. 2016-2017-11: A Resolution for Adoption of a Plan to Consolidate Future Governing Board Member Elections with the Statewide General Election, Pursuant to Elections Code Section 14052(b) - YANTZ
Recommended Motion:
Dr. Geoff Yantz, Superintendent, recommends that the Board of Education approve Resolution 2016-2017-  : For Adoption of a Plan to Consolidate Future Governing Board Member Elections with the Statewide General Election, Pursuant to Elections Code section 14052(b).
Attachments:
Board Memo - Resolution 2016-2017-11 Adoption of Plan to Consolidate Elections
Resolution 2016-2017-11 Adoption of Plan to Consolidate Elections
VIII.6. Approval of Board Policy Updates and Revisions - YANTZ
Recommended Motion:
Dr. Geoff Yantz, Superintendent, recommends that the Board of Education approve the Board policy updates and revisions, as presented.

Attachments:
Board Memo - Approval of Board Policy Updates and Revisions
BP 1330 Use of Facilities
BP 3311 Bids
BP 3515.7 Firearms on School Grounds
BP 3541.2 Transportation for Students with Disabilities
BP 3580 District Records
BP 4030 Nondiscrimination in Employment
BP 4112.2 Certification
BP 4112.21 Interns
BP 4113 Assignment
BP 4117.13 Early Retirement Option
BP 4151 Employee Compensation
BP 6142.94 History-Social Science Instruction
BP 6173 Education for Homeless Children
VIII.7. Approval of Amendment of the District Strategic Plan - YANTZ
Recommended Motion:
Dr. Geoff Yantz, Superintendent, recommends that the Board of Education approve an amendment to the District Strategic Plan to add "Inclusiveness" to the Core Values.

Rationale:
Board discussion led to consensus that inclusiveness is a core value that should be included in the District Strategic Plan.
 
Attachments:
District Strategic Plan Approved September 2, 2014 with Inclusiveness
VIII.8. Elimination of the District Preschool Program for the 2017-2018 School Year - YANTZ
Recommended Motion:
Dr. Geoff Yantz, Superintendent, recommends that the Board of Education approve the elimination of the District Preschool Program for the 2017-2018 school year.
Attachments:
Board Memo - Elimination of the District Preschool Program
VIII.9. Approval, Adoption, and "Positive" Certification of the 2016-17 First Interim Report - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education approve, adopt, and declare a "positive" certification for the District's 16-17 First Interim Report.


Rationale:

The First Interim Report is due to the Los Angeles County Office of Education by December 15th of each year.

EC Section 42130 requires that each district Superintendent review the Interim Report in accordance with state-adopted Criteria and Standards.  As provided in EC Section 33127, the Criteria and Standards are to be used by districts in the development of annual budgets and the management of subsequent expenditures from the budgets, as well as for the monitoring of the district's fiscal stability.

The certification shall be classified as "positive," "qualified," or "negative," defined as follows:

*Positive: A school district that, based on current projections, will meet its financial obligations for the current fiscal year and two subsequent fiscal years.

* Qualified: A school district that, based on current projections, may not meet its financial obligations for the current fiscal year or subsequent two fiscal years.

* Negative: A school district that, based on current projections, will be unable to meet its financial obligations for the current fiscal year or subsequent fiscal year.

Considering information outlined above, District staff recommends that the Board adopt a positive certification for the current financial statements.  This certification reflects the fact that the District is projected to meet its financial obligations for the current fiscal year and two subsequent fiscal years.

The report was built using guidelines provided by the Los Angeles County Office of Education (LACOE).






 
Attachments:
2016-17 First Interim Assumptions
2016-17 First Interim Budget
VIII.10. Approval of Resolution #2016-2017-12: Establishing of Fund 21 Building Fund for Bond Projects - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services recommends that the Board of Education approve Resolution #2016-2017-12: Establishing of Fund 21 Building Fund to account for all proceeds and expenditures related to the bond issuance of Measure SP.





Attachments:
Opening of Fund 21 Memo
Resolution #2016-2017 Opening of Building Fund
VIII.11. Approval of Annual and Five-Year Reportable Fees Report for Fiscal Year 2015-16 - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services recommends approval of the Annual and Five-Year Reportable Fees Report for usage of developer fees.




Rationale:

The attached Annual and five year report, in compliance with both Code Sections 66001 and 66006, verifies that the amount of developer fees collected and the expenditure of said fees are made known to the public and are in accordance to said government codes.

 
Attachments:
2015-16 Annual & Five Year Report Memo
2015-16 Reportable Fees Report
VIII.12. Approval of Sport Build as a Sole Source Provider for the Procurement of High School Track Repairs and Restriping - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent, Business Services, recommends that the Board of Education approve Sport Build as a sole source vendor for the purchase of track materials and installation at South Pasadena High School.





Attachments:
Memo - Award of Sole Source Contract for HS Track Repairs
Sport Build
VIII.13. Approval of Purchase Agreement with Sport Build for the Track Surface Repair and Restriping at South Pasadena High School - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent, Business Services, recommends that the Board of Education approve Sport Build as a sole source vendor for the track surface repair and striping at South Pasadena High School.





Attachments:
Memo - Sport Build, Sole Source Vendor
Sole Source Resolution #2016-2017-13
Sport Build HS Track Repair & Restriping
VIII.14. Acceptance of the Teachers' Association of South Pasadena (TASP) Proposals for 2017-2018 Negotiations - REED
Recommended Motion:
Karen Reed, Assistant Superintendent, Human Resources, recommends that the Board of Education accept the Teachers' Association of South Pasadena (TASP) proposal for 2017-2018 negotiations.
Attachments:
Memorandum to Accept TASP 2017-2018 Sunshine
TASP Sunshine Articles 2017-2018
VIII.15. Approval of College Readiness Block Grant Funding Plan - GERVAIS
Recommended Motion:
Christiane Gervais, Assistant Superintendent, Instructional Services, recommends that the Board of Education approve the College Readiness Block Grant Funding Plan for South Pasadena Unified.
Attachments:
College Readiness Block Grant Funding Plan
College Readiness Block Grant Funding Plan Backup Memo
IX. Discussion of Items or Next for Future Board Meetings
X. Comments from the Board
XI. Adjournment
XI.1. Items on the Agenda
XI.2. Public Access to Board Meeting Agenda Packets, Documents Distributed Before a Meeting, Viewing of Board Meetings

Published: December 9, 2016, 2:52 PM

The resubmit was successful.