banner
Go Back

Regular Board Meeting
South Pasadena USD
January 10, 2017 6:30PM
South Pasadena Unified School District 1020 El Centro Street South Pasadena, CA 91030 Closed Session 5:30 p.m. Open Session 6:30 p.m.

I. Opening
I.1. Call to Order
I.2. Roll Call
I.3. Opportunity for Public Comment on Closed Session Items
II. Adjourn to Closed Session
II.1. Conference with Labor Negotiator pursuant to Government Code Section 54957.6 Conference with District Negotiator Karen Reed, Assistant Superintendent, Human Resources, regarding negotiations with Teachers' Association of South Pasadena (TASP).
II.2. Conference with Labor Negotiator pursuant to Government Code Section 54957.6 Conference with District Negotiator Karen Reed, Assistant Superintendent, Human Resources, regarding negotiations with California School Employees' Association (CSEA).
II.3. DISCIPLINE/DISMISSAL/RELEASE pursuant to Government Code 54957.
III. Reconvene to Open Session/Report from Closed Session
III.1. Pledge of Allegiance
III.2. Student Board Members Reflection on Vision/Mission Statement
III.3. Ordering and Approval of Agenda
IV. Communication
IV.1. PRESENTATION: Preliminary Master Schedule for School Construction Project
IV.2. PRESENTATION: Design for Construction of New Math Building Project at South Pasadena High School - Bob Simons, SVA Architects
Attachments:
High School Math Building Plans
High School Math Building Presentation
IV.3. PRESENTATION: Disclosure Responsibilities under the Federal Securities Laws - Reed Glyer of Stradling Yocca Carlson & Rauth, P.C.
Attachments:
Disclosures Responsibilities Presentation
IV.4. PUBLIC HEARING: South Pasadena Unified School District's Initial Proposal for the 2017-2018 Negotiations with the Teachers' Association of South Pasadena (TASP) - REED
Recommended Motion:

This is the public's opportunity to comment on the District's initial proposal.

OPEN PUBLIC HEARING AND ACCEPT COMMENT

CLOSE PUBLIC HEARING
Attachments:
Memo Public Hearing TASP Sunshine 2017-2018
Sunshine Letter to TASP 2017-2018
IV.5. Visitor Comments
IV.6. Correspondence
IV.7. Designated Reports from Represented Organizations
IV.7.a. Teachers' Association of South Pasadena (TASP)
IV.7.b. California School Employees' Association (CSEA)
IV.7.c. Parent Teacher Association (PTA)
IV.7.d. South Pasadena Educational Foundation (SPEF)
IV.8. Board Reports
IV.9. Superintendent's Report
IV.10. Instruction/Student Achievement Update
IV.11. Human Resources Update
IV.12. Business Services Update
V. Reports/Discussions/Informational Items
V.1. DISCUSSION: Mission Street Specific Plan - City Initiative
V.2. DISCUSSION: Consideration of Resolution in support of the National PTA's Call to Action to reaffirm the Inclusive Values that are the Foundation of Healthy Learning Cultures
Attachments:
Draft Non-Discriminatory Resolution January 10 2017
V.3. First Reading of New Board Policy 3470 - Debt Issuance and Management - Reed Glyer of Stradling Yocca Carlson & Rauth, P.C.
Attachments:
BP 3470 Debt Issuance and Management
VI. Consent Agenda Items
VI.1. Approval of Board Meeting Minutes - YANTZ
Recommended Motion:
Dr. Geoff Yantz, Superintendent, recommends that the Board of Education approve the minutes from the December 13, 2016 Regular Board Meeting and the December 17, 2016 Special Board Meeting, as presented.
Attachments:
December 13 2016 Board Meeting Minutes
December 17 2016 Special Board Meeting Minutes
VI.2. Approval of ASB Financial Reports - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education approve the income, expense and the balance sheet statements for the South Pasadena Middle School Associated Student Body (ASB) organization, as presented in the attachment.
Attachments:
SPMS Financials Ending 113016
VI.3. Ratification of Purchase Orders - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education ratify the purchase orders issued between November 28, 2016 and December 16, 2016 totaling $260,577.73.
Attachments:
PO Report - January 10, 2017
VI.4. Ratification of Commercial Warrants - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education ratify the commercial warrants issued from November 30, 2016 through December 16, 2016.  These warrants total $1,018,262.60
Attachments:
Commercial Warrants thru 011017
VI.5. Ratification of Phone System Maintenance and Licensing Agreement with Respond Communications Service Inc. - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education ratify the agreement with Respond Communications Plus, Inc., for the phone service maintenance and software licensing.  The renewal extends from December 6, 2016 through December 5, 2017 at a cost to the District of $9,073.
Attachments:
Respond Communications Maintenance Agreement
Respond Communications Software Assurance & Support
VI.6. Approval of Easy Turf Completion of Contract for the Tiger Patio Phase II Project at South Pasadena High School - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education approve the Completion of Contract for the renovation of the South Pasadena High School Tiger Patio, Phase II.
Rationale:
All work was performed in accordance with the contract documents and there are no outstanding issues.
 
Attachments:
Easy Turf Close of Contract Phase II Memo (HS)
Easy Turf Phase II NOC
VI.7. Approval of Easy Turf Completion of Contract for the Tiger Patio Phase III Project at South Pasadena High School- LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education approve the Completion of Contract for the recently refurbished Tiger Patio area in between the two-story classroom Bldg. 400 and Bldg. 500 at South Pasadena High School.
Rationale:
All work was performed in accordance with the contract documents and there are no outstanding issues.
 
Attachments:
Easy Turf Close of Contract Phase III Memo (HS)
Easy Turf Phase III NOC
VI.8. Approval of Consultant Report dated January 10, 2017 - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services, recommends that the Board of Education approve the Consultant Report dated January 10, 2017.
Attachments:
Consultant Report - January 10, 2017
VI.9. Approval of Conference Report dated January 10, 2017 - REED
Recommended Motion:
Karen Reed, Assistant Superintendent, Human Resources, recommends that the Board of Education approve the Conference Report dated January 10, 2017.
Attachments:
01-10-2017 Conference Report
VI.10. Approval of Personnel Report dated January 10, 2017 - REED
Recommended Motion:
Karen Reed, Assistant Superintendent, Human Resources, recommends that the Board of Education approve the Personnel Report dated January 10, 2017.


Attachments:
01-10-2017 Personnel Report
VI.11. Approval of Internship Memorandums of Understanding with Kids' Industries, A. Peltier Interiors, and Tagalog Kids - GERVAIS
Recommended Motion:
Christiane Gervais, Assistant Superintendent, Instructional Services, recommends that the Board of Education approve the Memorandums of Understanding (MOUs) with Kids' Industries, A. Peltier Interiors, and Tagalog Kids.
Attachments:
A. Peltier Interiors MOU
Internship MOUs Backup Memo
Kids' Industries MOU
Tagalog Kids MOU
VI.12. Approval of Field Trip for South Pasadena High School Wrestling Team to attend Morro Bay High School Wrestling Invitational, January 20-22, 2017 - GERVAIS
Recommended Motion:
Christiane Gervais, Assistant Superintendent of Instructional Services, recommends that the Board of Education approve the field trip request for twenty-four students and two teacher chaperones (Varsity Wrestling Coach Al Shuton and Junior Varsity Wrestling Coach Victor Gonzalez) to attend the Morro Bay High School Wrestling Invitational, January 20-22, 2017.
Attachments:
SPHS Wrestling Team Trip to Morrow Bay Form 2 and Addendum
VI.13. Approval of Overnight Trip for South Pasadena High School students to attend Yosemite Institute in Yosemite National Park May 21, 2017 - May 26, 2017 - GERVAIS
Recommended Motion:
Christiane Gervais, Assistant Superintendent, Instructional Services, recommends that the Board of Education approve the overnight trip request for sixty SPHS students and five teacher chaperones, Mr. Casey Shotwell, Mr. Josh Whitney, Mr. Don Wielenga, Mr. Shane Mills, and Ms. Trang Huynh, to attend the Yosemite Institute in Yosemite National Park May 21, 2017 to May 26, 2017.
Attachments:
SPHS Overnight Trip to Yosemite National Park Form 2 and Addendum
Yosemite Institute Background Information
VI.14. Approval of Williams Quarterly Report - GERVAIS
Recommended Motion:
Christiane Gervais, Assistant Superintendent, Instructional Services, recommends that the Board of Education approve the Williams/Valenzuela/CAHSEE Lawsuit settlement Quarterly Report on Uniform Complaints for the second quarter dated from October 1, 2016 to December 31, 2016.  No complaints were registered with the Office of Instruction during this period.
Attachments:
Williams Quarterly Report
VI.15. Approval of Non-Public School Placement – LEFEVRE
Recommended Motion:

Dr. Dennis Lefevre, Executive Director of Student Support Services, recommends that the Board of Education approve placement for an elementary school student to attend the Marianne Frostig Center of Educational Therapy, a non-public school in Pasadena, for the remainder of the 2016-2017 school year. The cost of tuition is $16,717 and will be paid from Resource Code 65000.0.
VI.16. Approval of Non-Public School Placement – LEFEVRE
Recommended Motion:

Dr. Dennis Lefevre, Executive Director of Student Support Services, recommends that the Board of Education approve continued placement for an elementary school student to attend Tobinworld, a non-public school in Glendale, for the 2016-2017 school year, including ESY 2017. The cost of tuition is $47,165, and will be paid from Resource Code 65000.0.
VI.17. Approval of a Non-Public Agency to Provide Behavior Services – LEFEVRE
Recommended Motion:

Dr. Dennis Lefevre, Executive Director of Student Support Services, recommends that the Board of Education approve one-on-one support services for the 2016-2017 school year for a special education student, per their Individual Education Plan (IEP). Services will be provided by Inizio Interventions, Inc., a Non-Public Agency. The cost of services is $39,702 and will be paid from Resource Code 65000.0.
VI.18. Approval of Non-Public School Placement and Parent Reimbursement for Travel - LEFEVRE
Recommended Motion:

Dr. Dennis Lefevre, Executive Director of Student Support Services, recommends that the Board of Education approve the amended total for the previously approved non-public school continued placement in the amount of $140,998.
Rationale:

The Provo Canyon Master Contract was Board approved on October 18, 2016. The contract amount totaled $140,998, however, the recommendation stated $101,470. The recommendation is being updated to match the original contract and there are no additional costs from the original contract.
 
VII. Action Items
VII.1. Approval of Resolution 2016-2017-17 - Resolution Authorizing the Issuance of the South Pasadena Unified School District Election of 2016 General Obligation Bonds Series A Pursuant to Certain Provisions of the Government Code in a Principal Amount Not to Exceed $25,000,000, and Approving Certain Other Matters Related Thereto - YANTZ
Recommended Motion:
Dr. Geoff Yantz, Superintendent, recommends that the Board of Education approve Resolution 2016-2017-17 - Resolution Authorizing the Issuance of the South Pasadena Unified School District Election of 2016 General Obligation Bonds Series A Pursuant to Certain Provisions of the Government Code in a Principal Amount Not to Exceed $25,000,000, and Approving Certain Other Matters Related Thereto.
Attachments:
Bond Purchase Contract
Continuing Disclosure Certificate
Resolution 2016-2017-17 Resolution of Issuance
VII.2. Appointment of Members to the Measure SP Citizens' Bond Oversight Committee - YANTZ
Recommended Motion:

Dr. Geoff Yantz, Superintendent, recommends that the Board of Education appoint the following members to the Measure SP Citizens' Bond Oversight Committee: Traci Fleming, Jennifer Kowal, Jon “Scott” Kuhn, Joseph Loo, Scott Moe, Steven Norris, and Dean Serwin.
Attachments:
Board Memo - Measure SP Committee Appointments
VII.3. Approval of Design to Construct Math Classrooms at South Pasadena High School and Submit Plans to Obtain Division of State Architect Approval for Construction - YANTZ
Recommended Motion:

Dr. Geoff Yantz, Superintendent, recommends that the Board of Education approve plans for the construction of six classrooms, a flexible lab, conference room and softball locker room at South Pasadena High School and submit plans to obtain DSA approval for construction.
Attachments:
Board Memo - Approval of New High School Math Classrooms
SPHS Math Building Plans
VII.4. Acceptance of the 2015-16 Audit Report - LUBS
Recommended Motion:

Dave Lubs, Assistant Superintendent of Business Services, recommends the acceptance of the 2015-16 Audit Report.
Attachments:
2015-16 Audit Report
2015-16 Audit Report Memo
VII.5. Approval of the South Pasadena Unified School District's Initial Proposal for the 2017-2018 Negotiations with the Teachers' Association of South Pasadena (TASP) - REED
Recommended Motion:
Karen Reed, Assistant Superintendent, Human Resources, recommends that the Board of Education approve the District's initial proposal for 2017-2018 negotiations with the Teachers' Association of South Pasadena (TASP).
Attachments:
District Sunshine to TASP 2017-2018
Memo to Approve District Proposal 2017-2018
VIII. Discussion of Items for Next or Future Board Meetings
IX. Comments from the Board
X. Adjournment
X.1. Items on the Agenda
X.2. Public Access to Board Meeting Agenda Packets, Documents Distributed Before a Meeting, Viewing of Board Meetings

Published: January 6, 2017, 9:04 AM

The resubmit was successful.